Last updated: May 2025

About Geneva Watch Days and this Privacy Policy
The website www.gva-watch-days.com is operated by the team of Geneva Watch Days (hereinafter “GWD”), organizer of the independent watchmaking event held annually in Geneva. GWD is responsible for processing personal data collected through this website or in connection with the registration to our events and services.
This Privacy Policy explains what data we collect, how it is used and protected, and your rights under the Swiss Federal Act on Data Protection (FADP) and the EU General Data Protection Regulation (GDPR).

Data Collected

• Registration form: When registering for the Geneva Watch Days, we collect the information required to manage your participation (e.g. first and last name, email address, job title, company, phone number, etc.). This data allows us to confirm your registration, prepare your badge/access, and send you all relevant event-related information.
• Newsletter: If you choose to subscribe to our newsletter, only your email address will be collected. Your explicit consent is required to receive our communications. You may unsubscribe at any time.
• No cookies or trackers: Our website does not use cookies or any automatic tracking tools. No data is collected unless voluntarily provided by you via our forms.

Purpose of Processing

We use your personal data to:

• Manage your registration (confirmation, badge/ticket delivery) and respond to any requests or questions related to the event.
• Send event-related communications (practical info, confirmations, updates) by email.
• Provide our newsletter and other marketing communications, only with your prior consent.
• Improve the event: we may analyze feedback to enhance our organization.

These processing activities are necessary to fulfill our contractual obligations related to the event or are based on our legitimate interests (e.g. event security, improving participant experience). The newsletter is sent only with your explicit consent.

Legal Basis for Processing

The processing of your data is based on the following legal grounds:

• Performance of a contract or pre-contractual measures: for handling your registration and access to the event.
• Consent: for sending newsletters and marketing communications. You may withdraw your consent at any time.
• Legitimate interest: for ensuring the security of our website and the event, internal analysis, and fraud prevention.
• Legal obligation: where applicable, to comply with legal requirements (e.g. accounting obligations).

Data Recipients

Your personal data is processed exclusively by GWD and is not shared with third parties. Only potential technical providers (such as web hosting or email distribution services) may access your data strictly as needed to perform their service, in compliance with applicable laws.

Data Retention

We retain your personal data only for as long as necessary for the above purposes. For example, registration data is stored for the duration of the event and up to ten years thereafter to meet any legal obligations. After that, the data is deleted or anonymized. Data collected based on your consent (e.g. for the newsletter) will be retained until consent is withdrawn.

Data Security

We are committed to protecting your personal data by implementing appropriate technical and organizational measures. Access to your information is restricted to GWD personnel who need it to perform their duties (registration services, customer support, etc.). Backups and digital safeguards help prevent unauthorized access, data loss, or accidental disclosure.

Your Rights

Under the GDPR and the Swiss FADP, you have the following rights regarding your personal data:

• Right of access: to request confirmation that we process your data and to obtain a copy.
• Right to rectification: to correct inaccurate or incomplete data.
• Right to erasure: in certain cases, to request the deletion of your data (e.g. if you withdraw consent or the data is no longer needed).
• Right to restriction of processing: to limit the use of your data in specific situations.
• Right to object: to object to the processing of your data for legitimate reasons, including marketing purposes.
• Right to data portability: to receive your data in a structured, commonly used, and machine-readable format.

You can exercise these rights by contacting us (see below). You may also unsubscribe from our newsletter at any time by clicking the unsubscribe link in each email.
You have the right to lodge a complaint with the relevant data protection authority: in Switzerland, with the Federal Data Protection and Information Commissioner (FDPIC), or within the European Union, with your local authority (e.g. the CNIL in France).

Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Any updated version will be posted on the Geneva Watch Days website as soon as it becomes available. We encourage you to review it regularly.

Contact

For any questions about your personal data or to exercise your rights, you can contact us by email at .